| Technical Category | Specification / Standard | Details & System Compatibility |
|---|---|---|
| Proceedings Supported | Out-of-Court & Administrative | Examinations for Discovery, Cross-Examinations, Mediations, Arbitrations, LAT Hearings, Regulatory College Discipline Committees, LTB Hearings. |
| Virtual Hearing Platforms | Zoom Enterprise, MS Teams, Webex | Full remote session hosting, virtual breakout rooms, waiting room security, and swarming/oath administration. |
| Transcript Output Formats | Digital & Print | Certified PDF (with hyperlinked e-exhibits), ASCII (.txt), Condense/Min-U-Script, PTX (RealLegal), LEF, Word (.docx), and bound hard copies. |
| Turnaround Metrics | Standard & Expedited | Standard (10 Business Days), Expedited (3 to 5 Days), Next-Day Rough Drafts, Daily Transcripts (Overnight). |
| Exhibit Management | Electronic & Physical Tagging | Real-time digital exhibit stamping, dynamic tab indexing, secure cloud link delivery, and PDF bundle compilation. |
| Realtime Streaming | Low-latency Text Streaming | Live text streaming to counsel laptops/tablets via CaseViewNet or web-based realtime portals for active trial/arbitration support. |
Security, Data Residency & Compliance Standards
Toronto Court Reporting adheres to strict security, privacy, and regulatory frameworks required by the Canadian legal sector and the Law Society of Ontario (LSO):
Data Residency: All audio recordings, video files, draft transcripts, and exhibit documents are stored exclusively on secure, PIPEDA-compliant Canadian cloud servers.
Encryption Standards: Full end-to-end encryption using AES-256 bit encryption for data at rest and TLS 1.3 for data in transit during virtual proceedings.
Confidentiality Protocols: All reporters, transcriptionists, and tech hosts are bound by non-disclosure agreements (NDAs) and professional confidentiality obligations under Ontario legal standards.
AI & Automated Processing Policy: Audio files and transcripts are processed in closed, non-public environments. Client data is never fed into public machine-learning models or used to train third-party AI systems.
Governing Procedural Frameworks
Our reporters operate under the rules, statutes, and practice directions of Ontario administrative tribunals and courts:
Civil Litigation: Ontario Rules of Civil Procedure (Rule 31 Examinations for Discovery, Rule 34 Examinations Out of Court).
Administrative Tribunals: Statutory Powers Procedure Act (SPPA), R.S.O. 1990, c. S.22.
Licence Appeal Tribunal: LAT Rules of Practice (Rule 9 Recording of Proceedings, SABS/AABS).
Professional Regulation: Regulated Health Professions Act, 1991 (RHPA) and Health Professions Procedural Code.
Residential Tenancies: Residential Tenancies Act, 2006 (RTA) and LTB Rules of Practice.